How CargoPay Works
CargoPay is not another invoicing tool. It is a settlement infrastructure that connects freight movements and payment flows into one controlled, verifiable workflow, eliminating the financial risks that define European road haulage.
CargoPay aligns with European logistics digitalization
From July 2027, all EU Member State authorities will be required to accept electronic freight transport information via certified platforms under the eFTI Regulation. Payment processes cannot remain analog in a digital ecosystem. CargoPay bridges that gap today.
Registration and Verification
Before using CargoPay, your company must be verified. This is not optional. It is the foundation of trust.
By ensuring that every participant in the network is a legitimate, verified business, CargoPay creates an environment where carriers and brokers can operate with confidence. Verification includes company registration documentation, operational credentials, and, where applicable, insurance and fleet documentation.
Creating a Payment Request
Once your account is active, you create a payment request linked to a specific shipment.
This level of detail ensures full clarity for both parties. There is no ambiguity about what is being paid for, which lane it covers, or when settlement is due.
Each Request Includes
- Description of the freight service
- Shipper and consignee information
- Identification of the paying party
- Origin, destination, and lane details
- Total amount and currency
- Payment workflow selected
- Shipment reference number
Sending the Payment Request
The payment request is sent by email only.
This is intentional and strategic. Email delivery ensures the request reaches the correct recipient without the security vulnerabilities associated with public links or messaging platforms. It creates a verifiable audit trail and keeps the transaction within a controlled, professional channel.
Why Email Only?
Public links can be intercepted or shared unintentionally. Email provides a documented, verifiable, and professional delivery channel that reduces phishing and impersonation risk.
Complete Audit Trail
Every communication is logged. Timestamps, recipients, and content create an enforceable record for both parties.
Payment Execution
The customer completes the payment using available methods. Depending on the selected workflow, this may be immediate settlement, authorization hold, or staged deposit.
Immediate
Full payment processed before shipment begins.
Authorized
Funds secured and held; charged only upon delivery.
Staged
Deposit upfront, balance at agreed milestones or completion.
All Major Methods
Cards, digital wallets, Buy Now Pay Later (Klarna).
Shipment Proceeds with Confidence
Once payment conditions are satisfied, the shipment proceeds.
This is the core shift CargoPay enables: payment is no longer an afterthought to operations. It is integrated into the operational workflow from the very first step.
Financial risk eliminated or substantially reduced
You move freight knowing payment is secured or already completed.
Expectations are clear and documented
Both parties operate under defined, verifiable terms that create accountability.
The model shifts permanently
From "move first, hope to get paid later" to "secure payment, then operate."
Which Payment Workflow Fits Your Operations?
Not all lanes carry the same financial risk. Compare CargoPay's three structured workflows: Immediate Payment, Authorization, and Deposit & Balance, to find the right fit for every transaction.
Ready to Get Started?
Learn about our registration process and requirements before you sign up.
Registration Guide